Invoice amount
R48,200
Finance automation
How do I automate finance admin without losing control of approvals?
Start by writing down how your finance work really runs: the hidden steps, the unwritten rules and who really signs off. Then plain rules handle the routine, like matching invoices to orders and applying your approval limits. AI is only used where it genuinely helps, such as reading supplier invoices that all look different. A named person stays on every approval that matters.
Cape Town, South AfricaWhich invoice is this?
Where we start
Which invoice is this?
Invoices, reconciliations, approvals, reports.
We automate tasks, not jobs. The people stay; the copy-pasting goes.
On paper vs in real life
Paying a supplier invoice
On paper: 4 steps · In real life: 1 hidden step, 4 unwritten rules
An illustrative example. Bongi, Lerato and the approval limit show the kind of unwritten rules we map.
How a decision gets made
The judgment stays with your people. The routine goes to the system.
Your people make the decisions that need experience. Everything repetitive is handled by plain rules, and AI is only used where it genuinely helps. Every step stays inside limits you set.
Worked example: Invoice INV-3381
Purchase order
R46,000
Difference
R2,200 (4.8%)
Your rule: Differences under 2% are approved automatically. Anything above goes to the finance manager.
Rules
Usually most steps
AI
A small slice
People
The decisions that matter
Illustrative. The audit gives your real split.
See the INV-3381 walkthrough →Our work
A multi-country restaurant group, automating its back office in one programme.
We work embedded with the client's teams, mapping and automating work across five departments: recruitment, payroll, learning, finance and IT. Client details stay confidential.
Supplier reconciliation / Baseline and build status
Baseline: 128 manual hours per month.
| Work | Baseline | Status |
|---|---|---|
| Statement collection | 32h | Built; in client acceptance testing |
| ERP extraction | 8h | Scoped |
| Reconciliation-template work | 88h | Scoped |
A post-launch saving has not been measured.
Working with us
Map. Build. Run.
Three stages, each with a clear price and a clear result. You can stop after any of them.
Map
We map how the work really runs and put a number on it.
Build
Senior engineers build it into the systems you already use.
Run
We keep it working as your business changes.
Fixed fee, agreed upfront. The audit fee is credited to your first build.
See how it works →Start here
Give your people their time back.
- What you get
- Your process map, the cost, a fixed build quote
- Price
- Fixed fee, agreed upfront
- If you go ahead
- Fee credited to your build